Date: 24 - 27 September 2020
location: Rúa de Manuel Olivié, 23, 36203 Vigo, Pontevedra, Spain
registration: Wat moet hier ?????
  • general
  • Message to all IRCs
  • Draft Programme
  • Fee
  • Photo's & Documents
The Annual Meeting for International Relations Coordinators 2020 will take place at the Conservatorio Superior de Música de Vigo, Spain, from 24 to 27 September 2020.

The meeting is meant for administrative or teaching staff members in Conservatoires who deal with international relations and European programmes (such as ERASMUS), as well as for institutions not familiar with these programmes, but with an interest in becoming involved.

The meeting is important for networking, exchanging useful information and for developing partnerships. With this annual meeting, the AEC is bringing together a growing community of International Relations Coordinators. The programme of the meeting, as well as other important documents and policies on the field of international relations of conservatoires, are the result of the collaboration between the AEC office and the IRCs Working Group

The IRCs Working Group: 

Christofer Fredriksson (University College of Opera - part of the Stockholm University of the Arts, Stockholm) - Chair
Sara Primiterra (AEC Events and Project Manager) - Working Group Coordinator and EASY project manager - Coordinator
Jan-Gerd Krüger (Prins Claus Conservatorium, Groningen)
Dimitrios Marinos (Athens Conservatoire)
Frauke Velghe (Hogent, Gent)
Esther Vinuela Lozano (Escola Superior Reina Sofia)
Jose Luis Fernandez (Conservatorio Superior de Vigo) - host
Roberto Boschelli (former student at Conservatorio Stanislao Giacomantonio Cosenza) - Student Representative

The AEC working groups members work on the preparation of AEC events on voluntary basis. The AEC Preparatory Working Groups are all formed by coopting active individuals in the relevant field of specialization within AEC member institutions. Proactivity, as well as geographical and gender balances are the applied criteria to guarantee the diverse and dynamic character of the groups, who should ideally recreate the diversity of AEC members institutions.

Working group members are financially supported by their home institutions, which cover their travel and accommodation expenses to the working group meetings and to the actual event. 

The IRCs Working Group, in collaboration with  the AEC office, decided to go ahead with the organization of the IRCs Meeting 2020. The event will take place in a hybrid format in order to let both those who want and can come to Vigo and those who cannot or will not be able to travel, to take part in the event in the most suitable way for them. Participants coming to Vigo will join the conference and the live networking moments (which will respect the social distance and hygenic measures required by the local authorities) and at the same time colleagues who cannot or do not feel confortable to travel and gather in groups will be able to access the content, the discussions and the online networking.

We would like to thank the Conservatorio Superior de Música de Vigo and in particular the Director Esteban Valverde and the IRC José Luis Fernandez for accepting this challenge and host this unique event in this time of uncertainity. Both the AEC staff and the Conservatorio's staff will make their best to deliver a good experience to both onsite and online audience within the given constraints.

The event will take place between Thursday 24th and Saturday 26th September. The onsite and online content will be slightly different. 
Here below some information about the event content and organisation:

- The EASY workshop will take place completely online as a webinar. It will be organised in the weeks before or after the conference, so it will not be part of the conference programme as such. More information about this activity will be sent in the Summer.

- Two pre-conference seminars will take place, one online and one in presence:
Seminar 1 – The Well Being of International Students by Clara Barbera, representative of the AEC SMS working group 2 on Identity, Diversity and Inclusiveness - ONLINE ONLY (the exact time will be communicated during the Summer.
Seminar 2 – Crisis Management by the IRCs working group - IN PRESENCE ONLY for participants coming to Vigo on Thursday 24th September in the morning.-  Both the online and in-presence conference sessions will take place on Thursday 24th in the afternoon and on Friday 25th the whole day. Saturday 26th will be devoted to the networking activity for the participants coming to Vigo;

-  The Introductory session for first-time delegates will take place on Thursday 24th September from 13:15 to 15:15: there will be two separate sessions for participants phisically present in Vigo and participants connected remotely. Both sessions will be interactive;

- All plenary sessions happening in Vigo will be streamed in real time, so that both in-presence and remote audience will get the same content. Remote audience will be able to interact with what happens in Vigo;

- There will be different discussion groups and parallel sessions for the online audience and for the participants physically present in Vigo; more information about that can be found in the detailed programme 

- Networking and matchmaking for the remote audience will be made possible thanks to the tools provided by the Whova app. Participants coming to Vigo will be able to interact during the networking moments including the optional networking activity that will take place on Saturday. Following the IRCs tradition, the IRC boat will bring the participants fo the 2020 edition to the Cies Islands (a separate fee applies);

- A participation fee will be required for both online (members early bird rate: 40 euro) and in-presence (members early bird rate: 200 euro) participation. The early bird deadline is 31st August, after this date fees will slightly increase. Registration will be possible as of next week;

The registration launch on the webpage of the event will be notified to all IRCs next week.

Ready to Change?
Digitization, crisis management and green thinking for a sustainable future


AEC IRCs Meeting 2020 
join the first AEC hybrid event!



Thursday 24th September – Pre-Conference Seminars 

9:00 Registration to the seminars (seminars are only for participants who signed up in the registration form)
Seminars starting at 9:15

Seminar 1 – The Well Being of International Students by Clara Barbera, SMS working group 2 on Identity, Diversity and Inclusiveness - ONLINE 

Seminar 2 – Crisis Management by IRCs working group- IN PRESENCE 

12:15 – 13:15 Networking Lunch for Seminar Participants

Thursday 24th  September – IRCs Meeting

11:45 Registration Open, refreshments, networking time - In presence only

12:30 – 13:00 Tour of the Conservatorio - In presence only

13:15 – 14:15 Introductory Session for first-time delegates - ONLINE and IN PRESENCE (two separate sessions)

Presentations by Dimitrios Marinos and Frauke Velghe
Followed by group discussion moderated by experienced IRCs

14:30 – 15:15 Opening Event - STREAMED

Music introduction

Welcome words by:
  • Esteban Valverde, Director of the Conservatorio Superior de Vigo
  • Spanish Erasmus National Agency
  • Christofer Fredriksson, IRC working group chairman
  • Stefan Gies, AEC Chief Executive

15:15 – 16:00  AEC Talk 1 - STREAMED

“How to shape a sustainable future” by Jeanine Gregersen

16:00 – 17:00 Discussion Groups - IN PRESENCE and ONLINE

Putting together a concrete list for an “Engaged Conservatoire” - discussion groups on green policies and sustainability strategies
5 Rooms Online
5 Rooms in Presence

17:00 – 17:30 Networking with Refreshments / Online Break or Matchmaking

17:30 – 18:45 Updates about EASY and Information Gallery - ONLINE and projected on stage

pre-recorded presentations

18:45 – 19:30 Concert - IN PRESENCE only

19:30 - Welcome Dinner - IN PRESENCE only


Friday 25th September - IRCs Meeting

10:00 – 11:00 AEC Talk 2 - STREAMED

Music Introduction
The potential of Artificial Intelligence in the future of education by Satish Patel, representatives of Humlab
Q&A moderated by Christofer Fredriksson, Uniarts Stockholm, IRCs working group member with members of SMS working groups representatives from groups 5 (Learning and Teaching) and 6 (Digitisation)

11:00 – 12:00 Discussion Groups on Digitisation - ONLINE and IN PRESENCE

5 Rooms Online
5 Rooms in Presence

12:00 – 12:30 Networking with Refreshments  / Online Break or Matchmaking

12:30 – 13:30 Parallel Sessions - ONLINE and IN PRESENCE according to the session

  1. Community projects: being international at home by integrating other cultures at local level moderated by Esther Vinuela IN PRESENCE
  2. The SWING Project – experimenting and establishing a framework that enhances transnational learning opportunities through the use of the LoLa technology, presentation by representatives of the SMS working group 5 on Learning and Teaching STREAMED
  3. Digital Didactics: Student experience during the pandemic ONLINE
  4. MusiQuE – linking internationalisation and quality assurance, presentation by MusiQuE staff members ONLINE
  5. How will employability would look like after this crisis? Discussion based on Diana Tolmie’s article moderated by Jan-Gerd Krueger IN PRESENCE (the reading of the article is compulsory to take part in the discussion)
  6. Building a Shared Road Map for Sustainability and Green Strategies by Dimitrios Marinos, IRCs working group IN PRESENCE

13:30 – 15:00 Networking Lunch / Online Break


15:00 – 15:30 AEC Talk 3 - STREAMED

Music introduction
Erasmus 2021 – outlines of the new programme presentation or video message by a representative of the Erasmus Unit at the European Commission

15:30 – 16:30 Panel Discussion - STREAMED

Panel discussion on Distance Learning, Blended Mobility, Sustainability and Green Strategy based on the live statistics collected on the spot with Whova
 with Dimitrios Marinos, IRCs working group, Susanne Van Els, SMS working group 5 on Learning and Teaching, a representative of SMS working group 6 on Digitisation and keynote speakers, moderated by a representative of the IRCs working group

16:30 – 16:45 Closing and announcement of IRCs Meeting 2021 - STREAMED

16:45 – 17:45 Discussion Groups on Feedback - ONLINE and IN PRESENCE

5 Rooms Online
5 Rooms in Presence


Saturday 26th  September - IRCs Meeting,  IN PRESENCE only

Networking Activity: exchange of good practices and information in an informal setting

Half a day trip to the CIES islands 10:00 to 15:00


Information on the Participation Fees 
Early Bird Deadline: 31st of August 2020

 Participation fees can be paid in the following ways: 
-  Manual Payment by Bank Transfer before the event (preferable)
-  Ideal, Credit Card, Paypal and Bankcontact Systems Online
-  Manual Payment (cash on the spot in Vigo)
-  Manual Payment (by Credit Card in Vigo)

Please note: Only the full price of participation fees is accepted (no early bird price) for manual payment by either cash or credit card in Vigo.

 For more information and special invoice requests please mail    

PLEASE NOTE that the price below are considered without VAT. The cost of the VAT will be added in your invoice according to the VAT status you declare in the registration form.

ONLINE Participation
Payment and Registration BY August 31st
ONLINE Participation
Payment and Registration AFTER August 31st
IN PRESENCE Participation
Payment and Registration BY August 31st
IN PRESENCE Participation
Payment and Registration AFTER August 31st
Representative of AEC member institution (staff) 60 euro
+ 15 euro (pre-conference seminar)
100 euro 
+ 15 euro (pre-conference seminar)
195 euro 
+ 40 euro (pre-conference seminar including lunch)
+ 35 euro for the networking trip on Saturday 

300 euro
+ 40 euro (pre-conference seminar including lunch)
+ 35 euro for the networking trip on Saturday 
Representative of a non-AEC member institution 160 euro 
+ 15 euro (pre-conference seminar including lunch)
200 euro 
+ 15 euro (pre-conference seminar)

400 euro 
+ 40 euro (pre-conference seminar including lunch)
+ 35 euro for the networking trip on Saturday 

500 euro 
+ 40 euro (pre-conference seminar including lunch)
+ 35 euro for the networking trip on Saturday 
Student from an AEC member institution 40 euro
+ 15 euro (pre-conference seminar)
80 euro 
+ 15 euro (pre-conference seminar)

100 euro
+ 40 euro (pre-conference seminar including lunch)
+ 35 euro for the networking trip on Saturday 
150 euro
​+ 40 euro (pre-conference seminar including lunch)
+ 35 euro for the networking trip on Saturday

The participation fee to the IRCs Meeting IN PRESENCE includes coffee breaks and organized lunches and dinner (see programme)

 NB:The rates do not include the participation fee of accompanying partners (25 euros per meal, 35 euro for the networking activity) such as family members, which will be paid on the spot. 
The participation fee will not be reimbursed for cancellations notified after August 31, 2020.
Bank details for payments
BNP Paribas Fortis
Account Holder AEC-Music
IBAN: BE47 0016 8894 2980

When making the transfer, please clearly quote:​Code of the event (IRC 2020)    
Last name of the participant
Name of your institution (if fitting)
Example: IRC 2020, Smith, Gotham Conservatory


Go to: video documents


The AEC Annual Meeting for International Relations Coordinators

The AEC Annual Meeting of International Relations Coordinators: Who we are, What we do, Where we want to go. The video has been made by the International Relation Coordinators (IRCs) working group to accompany the IRCs Manifesto 2020. The interviews have been recorded during the annual meeting in Prague in September 2019 and during the COVID-19 pandemic in 2020


Practical information

Reading Material